Managed Monthly Payroll Outsourcing
Eliminate payroll headaches. From compliant payslips and uFiling to monthly EMP201 submissions and bi-annual EMP501 recons — managed end-to-end by registered SARS tax practitioners.
Everything Your SME Payroll Requires
Our end-to-end managed payroll bureau handles every statutory calculation, submission, and employee distribution.
Automated Digital Payslips
Professional, BCEA-compliant digital PDF payslips emailed securely to your employees on your scheduled pay date.
Monthly EMP201 Submissions
Accurate calculation of PAYE, UIF (1% + 1%), and SDL (1%), submitted to SARS eFiling on or before the 7th.
UIF Declarations (uFiling)
Monthly electronic filing with the Department of Employment and Labour, employee registrations (UI-19), and compliance.
Leave & Benefits Tracking
Systematic statutory tracking of annual leave, sick leave, maternity leave, and family responsibility leave balances.
Transparent Monthly Payroll Retainers
Fixed monthly fee with zero hidden setup costs, no software subscriptions, and no lock-in contracts.
Micro Business Payroll
1 – 5 Employees- Monthly gross-to-net payslips
- EMP201 declaration submitted to SARS
- UIF uFiling declarations
- EFT bank payment batch report
- Email & WhatsApp support
Growing SME Payroll
6 – 15 Employees- Everything in Micro Package
- Overtime, allowances & bonus calculations
- Bi-annual EMP501 recons & IRP5 certificates
- Medical aid & pension fund structuring
- Priority SARS tax practitioner review
Enterprise Business Payroll
16 – 30+ Employees- Everything in SME Package
- Custom cost center & departmental reporting
- Full EMP501 reconciliation & e@syFile filing
- COIDA Return of Earnings (W.As.8) support
- Dedicated senior payroll manager
Managed Payroll Outsourcing vs. DIY Software
Why South African business owners choose a managed bureau over expensive software licenses.
| Feature | My Accountant (Managed) | DIY Software (Sage / SimplePay) | In-House Payroll Officer |
|---|---|---|---|
| Guaranteed EMP201 Submission by 7th | Included | You must file it yourself | Yes |
| Bi-Annual EMP501 Reconciliations & IRP5s | Included | Manual export required | Yes |
| Licensed SARS Tax Practitioner Sign-off | Included | No | Rare (requires external review) |
| Zero Software License Subscriptions Needed | Included | R400 – R1,500/mo extra | Additional license cost |
| Direct Employee Query Resolution | Included | No | Yes |
| Average Cost for 10 Employees | R950 / month all-inclusive | R600 (software) + your time | R15,000+ / mo salary |
Free South African Payroll Calculators
Estimate your employee costs, monthly PAYE withholding, and UIF contributions before hiring:
Frequently Asked Questions About Payroll Outsourcing
When must the EMP201 return and payment be submitted to SARS?
The EMP201 return (covering PAYE, UIF, and SDL) and full payment must reach SARS on or before the 7th day of the month following the payroll period (or the preceding business day if the 7th falls on a weekend or public holiday). Missing this deadline triggers an automatic 10% late-payment penalty from SARS.
How does your outsourced payroll service differ from software like Sage Payroll or SimplePay?
With standalone payroll software, you still have to enter data, configure tax tables, log into SARS eFiling, submit EMP201 returns, reconcile EMP501 on e@syFile, and resolve SARS notices yourself. With My Accountant, we provide a complete managed bureau: we run the calculations, generate the payslips, file directly to SARS, and handle all statutory compliance for you.
Do you manage bi-annual EMP501 reconciliations and generate IRP5 tax certificates?
Yes. We manage both the interim reconciliation (September/October) and final annual reconciliation (May/June) on SARS e@syFile, balance your payroll ledger against SARS statements of account, and generate IRP5/IT3(a) certificates for all employees.
How do you handle new employee appointments and terminations with the UIF?
We submit electronic UI-19 declarations via the Department of Employment and Labour’s uFiling system for every new hire and exit, ensuring employee records match official state databases for future maternity or unemployment claims.
Can you assist with the annual COIDA Return of Earnings (W.As.8)?
Yes. We compile total actual and estimated payroll figures, submit your annual Return of Earnings (ROE / W.As.8) to the Compensation Fund, and secure your COIDA Letter of Good Standing for tenders and construction sites.
Ready to Automate Your Monthly Payroll?
Never stress about EMP201 deadlines, late filing penalties, or complex tax tables again.